Large open-air expo area to see what is new and unique, and also what makes this event so special and popular.
All booth space is outdoors in Armory Park in Downtown Tucson. Tents are not includied, but are available at an additional cost. Electricity, a table and two chairs are included. Additional tables and chairs are also available at an additional cost. Space is limited.
Expo & Fiesta/Packet Pickup Days/Hours
Thursday – November 18th, 11am – 8pm
Friday – November 19th, 11am – 8pm
El Tour de Tucson Ride Day/Hours
Saturday – November 20th, 6am – 7pm
Terms and Conditions
This AGREEMENT is entered into, as of the date of acceptance by El Tour de Tucson’s site manager (the effective date), by and between Exhibitor and El Tour de Tucson. These standard terms and conditions shall apply to the Application and Contract Agreement entered by the Exhibitor named therein and El Tour de Tucson regarding the El Tour de Tucson’s Expo event.
Cancellation. Exhibitor must notify El Tour de Tucson’s site manager in writing if the Exhibitor wishes to cancel their participation in the El Tour de Tucson’s Expo event. A refund of exhibitor fees paid, less a 10% cancellation assessment, shall be processed for notifications received before November 1, 2021. No refunds shall be given for cancellations received on or after November 1, 2021. El Tour de Tucson may at its discretion reassign and otherwise utilize Exhibitor’s canceled space.
Booth Space. El Tour de Tucson shall provide Exhibitor with a minimum 10’ x 10’ space, with the assigned booth location to be determined by El Tour de Tucson in its sole discretion. Although El Tour de Tucson’s site manager will attempt to accommodate exhibitor requests for specific booths, no guarantees can be made that the Exhibitor will be assigned the specific booth(s) requested. When applicable, booth space is assigned in the order applications were received. El Tour de Tucson’s site manager shall have final authority on booth locations and set up. Booth spaces are rented only for the full run of the El Tour de Tucson’s Expo event. The El Tour de Tucson’s site manager reserves the right to determine the eligibility of any company or product for inclusion in exhibition space and may reject its inclusion at its sole discretion.
Obligations of Exhibitor. Exhibitor agrees that it shall participate in the El Tour de Tucson’s Expo event during all scheduled hours in which the El Tour de Tucson’s Expo event area is open to the public. All exhibits must be staffed during show hours by at least one person. Staff must be 18 years of age or older. Lotteries, drawings, guessing games or prize contests of any kind sponsored by individual Exhibitors are subject to the site manager approval. Display material must be confined to the individual Exhibitor’s own booth area. No placard, stickers, or other signs relating to any other business will be allowed in individual exhibits or anywhere else in the show. No exhibitor shall assign or sublet the whole or part of the space allotted, or exhibit therein, any programs or services other than those specified in the contract for exhibit space unless such is preapproved in writing by the El Tour de Tucson’s site manager. No amplifiers, television receivers, loudspeakers, loud alarms or flashing lights may be operated in the individual exhibits except with the signed approval of the site manager. No advertising or printed material, which in the site manager’s opinion is undignified or otherwise objectionable, shall be distributed. Exhibitors have the right to distribute brochures and other printed matter only from the space occupied by them and no other way. The El Tour de Tucson’s site manager shall have the right to make last minute booth assignment changes and/or to order Exhibitor to modify or rearrange its booth display and/or relocate or remove its banner displays for reasons including but not limited to the reduction or elimination of visual, aural or aesthetic interference.
Event Hours. The El Tour de Tucson’s Expo event is scheduled to be open to the public from 11:00 am until 8:00 pm on Thursday, November 18, 2021 and Friday, November 19, 2021 and from 6:00 am until 7:00 pm on Saturday, November 20, 2021. The El Tour de Tucson will make every effort to advise Exhibitor of any change in event hours but reserves the right to limit or extend those hours during the actual running of the El Tour de Tucson’s Expo event. Exhibitor, as soon as possible but not later than 12 hours after the close of the public hours of the El Tour de Tucson’s Expo event, shall quit and surrender the booth space and remove all of its property, equipment and signage from the event premises.
Unoccupied Space. In the event an exhibitor has failed to occupy the space contracted within two hours of the event opening to the public, El Tour de Tucson’s site manager shall have the right to utilize such space in any manner he or she chooses. This will in no way release the contracted Exhibitor from this Agreement, nor shall a refund be in order.
Compliance with Laws, Rules and Regulations. Exhibitors shall not engage in any display, publication, performance, or other activity which is in conflict with any applicable law, regulation, rule or ordinance, nor shall Exhibitor, or its representatives or employees, engage in any lewd display, publication or performance. Exhibitor will be responsible for obtaining all necessary governmental permits and licenses. Exhibitors who plan to sell merchandise on the premises in a cash and carry fashion are responsible for complying with City and State licensing and tax requirements. Information can be obtained prior to the show by contacting the proper licensing agency. Exhibitor shall comply with any rules promulgated by the owners or manager of the expo premises. Exhibitor shall not in any way alter or damage any El Tour de Tucson’s Expo event facilities or equipment. Upon quitting and surrender of the assigned booth space, Exhibitor shall have left the premises in the same condition as when it began its occupancy. El Tour de Tucson shall have the right to make such further rules and regulations as they deem necessary or advisable for the effective conduct of the event and Exhibitor agrees to comply fully with such rules and regulations.
Limited Liability and Risk of Loss. El Tour de Tucson and its respective employees, agents and representatives shall have no liability to Exhibitor or anyone else for any consequential damages of any kind, character or amount, regardless of the factual or legal basis upon which the existence of such liability is asserted. Exhibitor explicitly releases any such claim to recover consequential damages and agrees that this Agreement shall provide a complete defense to any claim for the recovery of such consequential damages, regardless of whether such claim is based upon an alleged breach of this Agreement or some other act, failure to act or breach of duty independent of this Agreement. El Tour de Tucson specifically disclaims any warranty with respect to event success or results for Exhibitor. El Tour de Tucson’s makes no express or implied warranty as to the success or profitability Exhibitor will have from exhibiting, advertising, sponsoring or any other promotion in conjunction with the El Tour de Tucson’s Expo event.
Indemnity. Exhibitor assumes full responsibility for and hereby agrees to protect, indemnify, defend and hold El Tour de Tucson and all employees, agents, representatives, sponsors and guests harmless against any and all claims, causes of action, losses, judgments and damages to person or property, governmental charges or fines arising out of or caused by or resulting from, in whole or in part, Exhibitor's installation, removal, maintenance, occupancy or use of Exhibitor's Space, or any portion thereof, or any other act or failure to act on the part of Exhibitor or any of its employees, representatives, agents, independent contractors, guests or any other person acting or purporting to act on behalf of or for the benefit of Exhibitor. This indemnity shall extend to and include all costs and attorneys' fees incurred in defending against or responding to any such claim.
Publicity and Media Rights. Exhibitor grants El Tour de Tucson the right to use the name or names of Exhibitor and its Goods and/or Services for purposes of publicizing and advertising the El Tour de Tucson’s Expo event, without compensation to Exhibitor. Exhibitor, on its own behalf and on behalf of its employees and agents who are on the El Tour de Tucson’s Expo event premises, consents to and authorizes the use of their name, likeness, voice and identity in connection with any media, entertainment and/or news programming originated from or about the El Tour de Tucson’s Expo event, in all media forms.
Insurance. Exhibitors and, or any of their officers, agents, employees or other representatives shall carry and maintain Commercial General Liability with limits of not less than $1,000,000 per occurrence and $2,000,000 in aggregate and name El Tour de Tucson, its agents, and employees as Additional Insureds. Such insurance shall cover Perimeter Bicycling Association of America/El Tour de Tucson for all periods of time in which the Exhibitor is participating in or occupying space on the premises of the El Tour de Tucson’s Expo event and/or moving in or out of the booth space. Exhibitor shall provide El Tour de Tucson a certificate of insurance showing the scope and limits of the event coverage no later than November 1, 2021. Failure to provide evidence of insurance for the Exhibitor shall be considered a breach of this Contract and Exhibitor shall forfeit its booth fees, booth space and its right to participate in the El Tour de Tucson’s Expo event.
Please forward certificates of insurance to:
Perimeter Bicycling Association of America, Inc.
c/o El Tour de Tucson Expo & Fiesta
2609 East Broadway
Tucson, AZ 85716
Exhibitor Conduct and Behavior. Exhibitor and its representatives shall not display any behavior that provokes, insults or offends any group or class; or that reflects or may reflect unfavorably upon El Tour de Tucson. Exhibitor or its employees, agents or representatives shall not use or possess illegal drugs, or the arrest or charging of Exhibitor, or any of its employees, agents or representatives assigned to provide services to El Tour de Tucson, for an illegal drug offense shall not occur. If such prohibited conduct or involvement occurs, Exhibitor shall be in material breach of this contract.
Labor and Relationship. Exhibitor shall provide its Products and Services at its own cost, using its own equipment, labor and supplies and at its own direction. Nothing in this Agreement shall be deemed to create a partnership or joint venture between El Tour de Tucson and Exhibitor, nor shall this Agreement be construed to constitute Exhibitor as an agent or employee of El Tour de Tucson.
Failure to Perform. El Tour de Tucson’s shall not be responsible to Exhibitor for any financial loss arising out of Exhibitor use of the venue, or facility policy including power interruptions, utility failures, terrorism, bomb threat, pandemic or undue “acts of God” (e.g. flood, fire, tornado or earthquake). If El Tour de Tucson is unable to open the Expo as herein provided, or is compelled to postpone, cancel or relocate said Expo for causes beyond its control, then it shall not be in any manner financially liable to Exhibitor. El Tour de Tucson may retain such part of Exhibitor's fee as shall be required to compensate El Tour de Tucson or the host venue for expenses incurred up to the time such contingency shall have occurred and El Tour de Tucson shall not be responsible for any of exhibitors expenses or damages resulting from such a cancellation or postponement of the exhibit.
Rights Upon Termination and Exhibitor Breach. In the event Exhibitor breaches this Agreement in any respect, El Tour de Tucson may terminate this Agreement immediately without any prior written or oral notice to Exhibitor and thereupon Exhibitor shall forfeit its booth rental payments, its booth space and its rights to participate in the El Tour de Tucson’s Expo event. In addition to any remedies otherwise available to it, if El Tour de Tucson so terminates this Agreement during the El Tour de Tucson’s Expo event, El Tour de Tucson in its sole discretion shall have the authority to require Exhibitor to discontinue its participation in El Tour de Tucson’s Expo event, and remove its personnel, equipment and facilities from the El Tour de Tucson’s Expo event site.
Exclusivity. El Tour de Tucson’s provides no guarantee of exclusivity of products or services presented at the El Tour de Tucson’s Expo event. Nothing in this Agreement grants Exhibitor any rights of exclusivity or renewal and nothing herein shall limit El Tour de Tucson from renting booth space to other parties.
Disputes and Governing Law. Without limiting any other remedy available to El Tour de Tucson under this Agreement, the parties agree that any controversy between El Tour de Tucson and Exhibitor arising out of this Agreement shall be governed by and construed in accordance with the laws of the State of Iowa with venue in Polk County Iowa. It constitutes the entire agreement between the parties regarding the subject matter. If any provisions are found to be invalid the remainder of this Agreement shall nevertheless continue in full force. In the event of the use of an attorney by El Tour de Tucson to enforce any part of the Agreement, all costs, including reasonable attorney's fees will be paid by the Exhibitor.
Entire Agreement. This Agreement contains the entire agreement of the parties hereto with respect to the matters herein and supersedes all negotiations, preliminary agreements and all prior or contemporaneous discussions, understanding or agreements of the parties in connection with the subject matters hereof. This Agreement may not be modified, discharged or terminated, except by a written instrument, signed by the party charged.
Force Majuere. In no event shall El Tour de Tucson or Perimeter Bicycling Association of America be responsible or liable for any failure or delay in the performance of its obligations hereunder arising out of or caused by, directly or indirectly, forces beyond its control, including, without limitation, strikes, work stoppages, accidents, acts of war or terrorism, civil or military disturbances, nuclear or natural catastrophes or acts of God, pandemics and interruptions, loss or malfunctions of utilities, communications or other services. It being understood that the organizers shall use reasonable efforts which are consistent with accepted practices to resume the event as soon as practicable under the circumstances. In the event is postponed or cancelled due to these circumstances no refunds shall be issued.