Over the years, we’ve met with thousands of event organizers who all want sponsors for their events. The reason they don’t have them? They recite a combination (or all) of the following excuses as to why they can’t secure, grow, and maintain event sponsorships.
Be honest, have you made any of these excuses? Read through the list and check out our suggestions on how to overcome them so you can begin selling sponsorships like a pro.
1. “I don’t have time”
We all know that there’s a seemingly endless list of things that need to get done when preparing for an event, and time spent on sponsorships takes away from planning, ordering t-shirts, requesting permits, etc. But ask yourself – are participants going to become annual customers if you don’t provide a unique experience with promotions, vendors, food, and music? Do you have enough time and budget to facilitate all of the things your participants want and expect? Our guess is probably not. The good news is that sponsors can (and often want to) promote their brand by implementing some of those features, which actually saves you time and money. By securing strategic partners, you enhance the experience for participants, increase revenue for your event and charitable partners, and build a community among your sponsoring businesses and participants that will keep them coming back!
2. “I don’t know how much my event is worth”
Determining the value of your event is an important yet tricky process. You don’t want to set prices too high so that businesses can’t afford to get involved, but also want to avoid pricing too low where your offerings are undervalued. A good place to start is evaluating how many individuals will be exposed to a sponsor’s brand by attending your event. This includes participants, spectators, event staff, and volunteers. Not sure how to calculate your event’s spectators? If you host an endurance race, estimate that each participant brings an average of one friend or family member to the event. Once you determine the number of participants and reach, you’ll have a baseline number to factor your sponsorship prices from.
3. “I don’t know where to find sponsors”
Think about your participants and their interests. If they’re athletes, pursue your local sporting goods store, protein supplier, fitness club, etc. Next, consider what services your participants would like to engage with on-site. Cyclists would appreciate bike tune-ups and post-race massages. Festivals that are kid-friendly can offer activities including face painting and balloon art. Everyone loves documenting their experience, so hiring a photographer is key. This allows photos of your event to be shared with participants’ friends and social media, which further promotes your event (and dare we say a sponsor to whom you sold photo branding). Finally, keep in mind that your participants are the target market for businesses in your area. Auto dealerships, hospitals, physical therapists, insurance agencies, etc. are all viable candidates for sponsorship.
4. “I don’t know what information to put into proposals or how to write them”
Drafting a sponsorship proposal can seem like a daunting task, but it doesn’t have to be! The purpose of a proposal is to educate sponsors on why and how they will benefit from supporting your event. Start by giving them an overview that includes where and when it takes place, who participates, and what activities are scheduled. Be sure to include information about any charities that are affiliated, and how your event impacts the community from an economic impact standpoint. Finally, outline the potential sponsors’ opportunities for involvement.
5. “The sponsor won’t hold up their end of the bargain”
The last thing you want to have happen is to sign a partner and have the implementation of their sponsorship fall through the cracks. We recommend creating mutual accountability between you and your event partners by setting an activation calendar that details the items you need to implement their sponsorship (logos, brand guidelines, quotes, etc.). The calendar should include each aspect of their sponsorship, the items you need to activate it, and a deadline by which you need them.
Now that we’ve combated your go-to excuses, get out there and sell some sponsorships!
Events.com sponsorship tools make selling and managing your event sponsorships easier than ever. Our industry-leading software will help you overcome each excuse listed above. From identifying industries to pursue for sponsorship and pricing your offerings based on industry standards, to drafting effective proposals and setting up task calendars, we guide you through each step of the process.
If you’re ready to take the guesswork out of sponsorship sales and management, Events.com can help! Follow these simple steps to get your event up and running in minutes, and if you have specific questions about sponsorship, contact the team at firstname.lastname@example.org.